Resource Guide

Welcome to Summer Lab!

We are thrilled that your child—and your family—will be joining us for Summer Lab! We know that you may have questions now or that they may come up during the summer, and we are here to help! Our goal is to make you feel welcome and informed so that you can focus on a great summer.

This Welcome to Summer Lab guide should answer some immediate questions you might have, and help manage your expectations about what has to happen (and when) for your family and child to be ready.

Having reviewed this Welcome to Summer Lab guide, please feel free to email us or call 773-834-7766 should you still have specific questions.

Most important: your need-to-do checklist

  • Plan to attend the Summer Lab open house with your family
    Saturday, June 22
    9 a.m.–noon
    Earl Shapiro Hall lobby 
    5800 S. Stony Island Ave. 

    If you are new to Lab, you will have the opportunity to tour both the historical campus as well as Earl Shapiro Hall and meet other Lab families. 

  • If you are planning to use our complimentary bus service sign up as soon as you receive an email from us with your SchoolPass login credentials. You can see our routes here.
     

  • If your student did not attend Lab during the 2018–19 school year, we will need some health forms from you. The nurse has emailed those families already. Should you have any questions please email us or call 773-834-7766.
     
  • If your child has any allergies, medication needs, or asthma please fill out one of these forms and return it to nurse@ucls.uchicago.edu.
  • Sign up for early- and late-day care programs

    • If you would like to add an early day program (grades N–8) and/or our Fun in the Sun (late day) program (only for grades N–2) for your full session, please email us or call 773-834-7766.
    • If you would like to arrange a drop-in session on an occasional basis please use this form.
       
  • Enter your afternoon dismissal plans in SchoolPass as soon as you receive an email from us with your SchoolPass login credentials.
     

  • Review with your student the Summer Lab standards of behavior
    We want every child and family to have a great Summer Lab experience. To do that we ask that everyone in our community agree to age-appropriate standards of behavior. Please review these yourself and talk to your child so that they understand what is expected of them:

See schedules for the summer and daily schedules for each program

Master Schedule of all programs

Summer Lab Master Schedule

Campus Schedules

Attendance and how to report an absence or planned absence

Please report planned and unplanned absences using the form located on the side of this page. 

Transportation & drop-off and pick-up procedures

Shuttle schedule

Lab provides a shuttle service that runs between Earl Shapiro Hall campus and the Historic campus only during the specified times below:

  • 7:55–8:40 a.m.
  • 2:55–3:40 p.m.

The shuttle will pick up and drop off on 59th Street, in front of Kenwood Mall and in front of Earl Shapiro Hall.

Pick-up and drop-off at Earl Shapiro Hall, Grades N–2

  • Earl Shapiro Hall lobby opens at 7:30 a.m. for those students registered in Early Day.
  • Students not enrolled in Early Day should arrive no earlier than 8 a.m.
  • Classroom doors will open at 8:10 a.m.
  • The school day starts at 8:15 a.m.

Carline

  • When arriving at ESH for drop-off or pick-up, please follow the routes shown here.
  • When your vehicle has reached the safe drop-off and pick-up area (the curb facing the Child Development Center), an adult will be on hand to help your child into or out of the vehicle.
  • Cars must display their carline placard in carline. Placards are given on the first day of school. For additional copies please ask at the ESH offices.

Parking

Parents can park their vehicle in the 60th Street and Stony Island Avenue UChicago parking lot and either walk to Earl Shapiro Hall (ESH) or catch the Lab Shuttle. Parking is restricted immediately in front of ESH on the west side of Stony Island Avenue but may be available on the east side of Stony Island Avenue and on Midway Plaisance.

Visitor spots at ESH are for visitors conducting school business. This may include parents and families at drop-off, but there are some restrictions on how these spots are accessed during pick-up for both safety and access reasons.

Click for additional parking and transportation or Lab Shuttle information.

Walking or Biking

  • Stroller storage and bike racks are located in front of ESH at the main entrance. Additional bike racks are located in the back of the building.
  • Walking or biking caregivers will pick their children up at the ESH lobby.
  • Dogs (and pets, in general) are not allowed on campus and should not be brought to school during arrival and dismissal, no matter their disposition. Some students are allergic to or afraid of dogs and other pets, and well-meaning children, excited to see animals, can overrun and frighten a pet.

Pick-up and drop-off at the Historic Campus, grades 3–12 and Adventure Kids

  • Blaine Lobby opens at 7:30 a.m. for those students registered in Early Day

  • Students not enrolled in Early Day should arrive no earlier than 8:15 a.m.

  • Classroom doors will open at 8:25 a.m.

  • The school day starts at 8:30 a.m.

Dismissal

Children are dismissed from the classroom. Make sure your child knows your meeting location. If you and your child do not connect, your child should go to his or her school office, where he or she can contact you and wait. 

Carline

  • Staff are onsite to assist with arrival. Approach Blaine along the north side of 59th Street. Maintain your place in line. Do not pass cars in front of you. Wait until your car is in the designated area to let children out—curbside only.
  • In the afternoons, the pick-up carline forms on the north side of 59th Street. Enter the carline from Stony Island Avenue. Do not cut in line by entering from other side streets or blocking intersections.
  • Wait in your vehicle. Turn on hazard lights to indicate you are part of the carline.
  • Keep moving forward while maintaining a safe distance from the vehicle in front of you. However, large gaps between cars create safety hazards.
  • Stay on the north side of 59th Street. Do allow children in and out of cars in the middle of the street.

Parking

Parents can park their vehicle in the 60th Street and Stony Island Avenue UChicago parking lot and either walk to the Historic Campus or catch the Lab Shuttle. Parking is restricted along the north side of 59th Street, but may be available on the south side of 59th Street, on Midway Plaisance, or on surrounding streets.

Click for additional parking and transportation or Lab Shuttle information.

Walking or Biking

  • Dogs (and pets, in general) are not allowed on campus and should not be brought to school during arrival and dismissal, no matter their disposition. Some students are allergic to or afraid of dogs and other pets, and well-meaning children, excited to see animals, can overrun and frighten a pet.
  • Bike racks are available in Kenwood Mall and along Kimbark Avenue.

Read more about the complimentary bus service here

**NOTE: Failure to pick up your child ten (10) minutes past the designated end of the program day will result in a fine of $100.
 

What about lunch and snacks at Summer Lab? And more about Cafe Lab’s cafeteria and brown-bag lunch options

All Summer Lab students may bring a lunch, snacks, and drinks beginning the first day. Please pack foods that do not require refrigeration. Students will eat lunch with their morning classes.

Important Note: Earl Shapiro Hall is a peanut- and tree nut-free facility. Additionally, we may ask that you not send certain foods with your child for the life-safety of other students.

Snacks will be provided for Nursery and Kindergarten classes as well as for Adventure Kids Day Camp, Sports Camp, and Late Day enrollees.

  • Students who will enter grade 3 and above, as well as all Adventure Kids campers may use the Cafe Lab cafeteria:
    There are two payment options:

  1. Café Lab menus are peanut and tree nut free.
  2. Use Cafe Lab as needed.
  3. Cash-only. Please budget approximately $8 for an a la carte lunch. 

Will my child be be swimming and what will they need?

Summer School students in grades K–4 who are registered for 6-week, Full Day programs swim on Tuesdays and Thursdays 

  • Pool time includes instruction and free swim. 
  • Students should provide swimsuits, swim caps, and goggles and nose clips if needed.
  • Please label or mark items clearly with your child's name.

Adventure Kids swim Mondays, Wednesdays, Fridays

  • Pool time includes instruction and free swim. 
  • Students should provide swimsuits, swim caps, and goggles and nose clips if needed.
  • Please label or mark items clearly with your child's name.
  • Field trips may also include additional water activities.
     

What to bring to camp (and what to leave at home!)

  • Your program staff will contact you before Summer Lab starts with information about what your child needs to bring to Summer Lab to be ready for a great day. 
  • We ask that families not allow children to bring valuables to camp as we cannot be responsible for lost items.
     

Policies

Legal Authorizations & Permissions

The registration form includes your release and hold harmless agreements as well as acknowledgement of the Laboratory Schools Standards of Behavior. Please be sure to complete all sections of the registration form and accompanying documents. Incomplete applications will be returned and no reservation will be held. Additional costs for field trips may be assessed to parents prior to the trips by way of notice distributed by classroom teachers or camp staff.

Additionally, while Summer Lab makes every effort to accommodate all children, the program will not accept children who are a danger to themselves or to others, or who are disruptive to the activities such that other participants’ enjoyment thereof is hindered. Persistent activity of this nature will be grounds for dismissal from the program. Parents and guardians are strongly urged to discuss with the Directors any special conditions or circumstances regarding their child prior to registration.

Photographs & Video Recording

The Laboratory Schools use images of students in its paper and electronic publications. Images are also used for promotional and archival purposes. These uses include the regular school academic program as well as all auxiliary, co-curricular, and extracurricular programs. Students are not identified. If you DO NOT wish to your child’s photo in any Laboratory Schools’ publication or on the web site, please put the request in writing to: Office of the Director, University of Chicago Laboratory Schools, 1362 East 59th Street, Chicago, IL 60637.

Notification of Rights under FERPA for the University of Chicago Laboratory Schools

The Family Educational Rights and Privacy Act (FERPA) affords parents and students who are 18 years of age or older ("eligible students") certain rights with respect to the student's education records. These rights are:

  1. The right to inspect and review the student's education records within 45 days after the day the University of Chicago Laboratory Schools (“School”) receives a request for access.
    Parents or eligible students who wish to inspect their child’s or their education records should submit to the school principal or assistant principal a written request that identifies the records they wish to inspect. The school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

  2. The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
    Parents or eligible students who wish to ask the School to amend their child’s or their education record should write the school principal or assistant principal, clearly identify the part of the record they want changed, and specify why it should be changed. If the school decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

  3. The right to provide written consent before the school discloses personally identifiable information (PII) from the student's education records, except to the extent that FERPA authorizes disclosure without consent.
    One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official includes a person employed by the School or the University of Chicago as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel) or a person serving on the Board of Directors. A school official also may include a volunteer, contractor, or consultant who, while not employed by the school, performs an institutional service or function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, audi¬tor, medical consultant, or therapist; a parent or student volunteering to serve on an official committee, such as a disciplinary or grievance committee; or a parent, student, or other volunteer assisting another school official in performing their tasks. A school official typically has a legitimate educational interest if the official needs to review an education record in order to fulfill their professional responsibility.
    Upon request, the School discloses education records without consent to officials of another school or school district in which a student seeks or intends to enroll, or is already enrolled if the disclosure is for purposes of the student’s enrollment or transfer.

  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the [School] to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202

In addition, FERPA permits the disclosure of PII from students’ education records, without consent of the parent or eligible student, if the disclosure meets certain conditions found in § 99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the parent or eligible student, § 99.32 of the FERPA regulations requires the school to record the disclosure. Parents and eligible students have a right to inspect and review the record of disclosures. A school may disclose PII from the education records of a student without obtaining prior written consent of the parents or the eligible student –

  • To other school officials, including teachers, within the educational agency or institution whom the school has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in § 99.31(a)(1)(i)(B)(1) - (a)(1)(i)(B)(3) are met. (§ 99.31(a)(1))
  • To officials of another school, school system, or institution of postsecondary education where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of § 99.34. (§ 99.31(a)(2))
  • To authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as the State educational agency (SEA) in the parent or eligible student’s State. Disclosures under this provision may be made, subject to the requirements of § 99.35, in connection with an audit or evaluation of Federal- or State-supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf if applicable requirements are met. (§§ 99.31(a)(3) and 99.35)
  • In connection with financial aid for which the student has applied or which the student has received, if the information is necessary for such purposes as to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§ 99.31(a)(4))
  • To State and local officials or authorities to whom information is specifically allowed to be reported or disclosed by a State statute that concerns the juvenile justice system and the system’s ability to effectively serve, prior to adjudication, the student whose records were released, subject to § 99.38. (§ 99.31(a)(5))
  • To organizations conducting studies for, or on behalf of, the school, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction if applicable requirements are met. (§ 99.31(a)(6))
  • To accrediting organizations to carry out their accrediting functions. (§ 99.31(a)(7))
  • To parents of an eligible student if the student is a dependent for IRS tax purposes. (§ 99.31(a)(8))
  • To comply with a judicial order or lawfully issued subpoena if applicable requirements are met. (§ 99.31(a)(9))
  • To appropriate officials in connection with a health or safety emergency, subject to § 99.36. (§ 99.31(a)(10)
  • Information the school has designated as “directory information” if applicable requirements under § 99.37 are met. (§ 99.31(a)(11))
  • To an agency caseworker or other representative of a State or local child welfare agency or tribal organization who is authorized to access a student’s case plan when such agency or organization is legally responsible, in accordance with State or tribal law, for the care and protection of the student in foster care placement. (20 U.S.C. § 1232g(b)(1)(L))
  • To the Secretary of Agriculture or authorized representatives of the Food and Nutrition Service for purposes of conducting program monitoring, evaluations, and performance measurements of programs authorized under the Richard B. Russell National School Lunch Act or the Child Nutrition Act of 1966, under certain conditions. (20 U.S.C. § 1232g(b)(1)(K))


Family Educational Rights and Privacy Act (FERPA) Notice for Directory Information  

The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that the University of Chicago Laboratory Schools (“the School”), with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records.  However, the School may disclose appropriately designated “directory information” without written consent, unless you have advised the School to the contrary in accordance with the School’s procedures outlined below. The primary purpose of directory information is to allow the School to include information from your child’s education records in certain school publications.  Examples include:

  • A playbill, showing your student’s role in a drama production;
  • The annual yearbook;
  • Honor roll or other recognition lists;
  • Graduation programs; and
  • Sports activity sheets, such as for wrestling, showing weight and height of team members.

Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent.  Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965, as amended (ESEA) to provide military recruiters, upon request, with the following information – names, addresses and telephone listings – unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written consent.

If you do not want the School to disclose any or all of the types of information designated below as directory information from your child’s education records without your prior written consent, you must notify the School in writing by sending an email to registrar@ucls.uchicago.edu by no later than August 1 prior to the start of academic year.  The School has designated the following information as directory information:

  • Student's name
  • Address
  • Telephone listing
  • Electronic mail address
  • Photograph
  • Date and place of birth
  • Major field of study
  • Dates of attendance
  • Grade level
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams
  • Degrees, honors, and awards received
  • The most recent educational agency or institution attended
  • Student ID number, user ID, or other unique personal identifier used to communicate in electronic systems but only if the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticate the user’s identity, such as a PIN, password, or other factor known or possessed only by the authorized user
  • A student ID number or other unique personal identifier that is displayed on a student ID badge, but only if the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticate the user's identity, such as a PIN, password, or other factor known or possessed only by the authorized user.  

Flickr Albums Are Live

Summer Lab images are now available on Flickr

 

Contact Us

Summer Lab Team email

Jayne VanderVelde - Director of Summer Lab

Becky Chmielewski - Associate Director of Family Life Programs, HC

Ann Marie Baumann - Associate Director of Family Life Programs, ESH

Summer Lab hotline: 773-834-7766

Shuttle Schedule

Lab provides a shuttle service that runs between Earl Shapiro Hall campus and the Historic campus only during the specified times below:

  • 7:55–8:40 a.m.
  • 2:55–3:40 p.m.

The shuttle will pick up and drop off on 59th Street, in front of Kenwood Mall and in front of Earl Shapiro Hall.

Classrooms

What room are you in? Download the latest Summer Lab classroom assignment list. Programs are listed in alphabetical order. 

Download the Historic Campus classroom list

Download the Earl Shapiro Hall classroom list

Report Attendance

Please report both planned and unplanned absences using the form below. 

Summer Lab absence report

If you would like your nursery through 2nd grade child to stay for Fun In the Sun (Extended Day), please use the form below.

Summer Lab drop-in request

2019 Session Dates

Session I: June 24–July 12
Session II: July 15–August 2
Full Session: June 24–August 2

Daily Hours

Nursery - Grade 2 (ESH):
 
  • Early Day: 7:30–8:15 a.m.
  • Afternoon: 12:15–3:15 p.m.
  • Full day: 8:15 a.m.–3:15 p.m.
  • Fun in the Sun (Late Day): 3:15 p.m.–5:15 p.m.

Grades 3-12 and Adventure Kids (Historic Campus):

  • Early Day: 7:30–8:30 a.m.
  • Morning: 8:30 a.m.–12:30 p.m.
  • Afternoon: 12:30–3:30 p.m.
  • Full day: 8:30 a.m.–3:30 p.m.
  • Sports Camp: 3:30 p.m.–5:30 p.m.