Administrative Information

Please use the directory below to navigate through the program's administrative details.

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Attendance Daily attendance is important for all participants. Lasting friendships are forged over our summer season, and each day away can cut into the value your child receives from the program. Recognizing, nonetheless, that some absences are unavoidable, please be sure to notify Summer Lab via email here or via phone to the Summer Lab Office at (773) 834-7766 — this “hotline” is available 24 hours/day. Of additional importance for High School students taking classes for credit: your class will have an attendance policy that must be adhered to in order for you to receive credit. Typically this will require missing no more than two or three days, if that.

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Registration and Payment Registration is due by April 30. Decisions will be made regarding under-enrolled activities at this time and classes may be withdrawn. After this date, however, classes and activities scheduled to run may still accept enrollment, although some classes may have reached their enrollment limits. Registration, whether on-line or via printed form, is not complete until signed documents, plus payment and recommendation document, if required, are received at: University of Chicago Laboratory Schools, 1362 E. 59th St., Chicago, IL 60637. Incomplete registrations may be returned and no reservation held.

Registrations without full payment, or incomplete for other reasons, may be returned and no reservation held. You may register on-line as late as June 12, 2008; otherwise you will need to make an appointment with the Summer Lab office at least three days before Opening Day to enroll your child. Children whose registrations are this late, however, may have a substantially reduced range of choices for their summer activity.

Prices for the various programs are reflected in the Summer Lab 2008 Price Guide as well as in the on-line registration form.

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Cancellation & Refund Policy Requests for cancellation must be received in writing no later than May 15. An administrative fee of $200 will be withheld from any refunds.

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Confirmation You will receive confirmation of your enrollment mid- to late-May.

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Enrollment Many Summer School classes have enrollment limits, so please be sure to indicate second and third choices as well as your first choice. Telephone inquiry may help you determine class availability, but offer no guarantee. Summer Lab 2008 reserves the right to cancel under-enrolled classes prior to the beginning of Summer Session. If you have enrolled in a canceled class, you will be contacted on or about May 15 to discuss alternative course options.

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Early Bird Special! Enrollments received by April 15 may take a $100 credit off the total fee for their Summer Lab program, or 10% if fees are less than $1,000.

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Early Day/Late Day Early Day (7:30 am - 8:30 am) and Late Day (3:00 pm - 5:30 pm) programs offer students a safe, supervised environment to gather, rest, and play before and after summer programs. Please observe pick-up and drop-off times accurately; staff cannot look after children outside of these hours. Repeated difficulty working within this timetable may be grounds for dismissal from the program.

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Lunch/Snacks Children may bring their own bag lunch, snacks, and drinks beginning the first day. (Snacks will be provided for Nursery and Kindergarten classes as well as for Sports Camps and Late Day enrollees.) Please pack foods that do not require refrigeration. Limited lunch selections may be available for purchase at Café Lab, the Laboratory Schools’ cafeteria. If your student plans to utilize our cafeteria, please contact the Summer Lab office at 773-834-7766.

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Procedural Authorization & Agreement, Medical Treatment, Field Trip Permissions, etc. The registration form includes your release and hold harmless agreements as well as acknowledgement of the Laboratory Schools Standards of Behavior. Please be sure to complete all sections of the registration form and accompanying documents. Incomplete applications will be returned and no reservation will be held. Additional costs for field trips may be assessed to parents prior to the trips by way of notice distributed by classroom teachers or camp staff.

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AM-PM Transition The Laboratory Schools cafeteria will be supervised from 12:30 pm until 1:00 pm daily for all students transitioning between morning and afternoon classes or morning classes and afternoon camp. Children grade 4 and below will be seen to their next activity. Afternoon-only students or campers may be dropped off in the cafeteria by parents or caregivers, or may go directly to their activity by 1 pm.

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Swimming K-4 summer school students will have swimming instruction unless field trips interfere with their scheduled swim time. Students should provide swimsuits, swim caps, and goggles and nose clips if needed. Please label or mark items clearly with your child's name.

Adventure Kids Full-Day Campers swim two days/week; pool time includes instruction and free swim. Field trips may also include additional water activities.

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Dismissal Children entering grade 5 and higher are expected to dismiss themselves to their ride home or to their next activity, e.g., Sports Camp or Late Day. Children entering grade 4 and below must be met at the end of their day unless parents authorize in writing that the child may self-dismiss. Please see the appropriate section of the registration form. Please provide your dismissal instructions on your registration form.

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Late Pick-Up Late pick-up creates an unsafe situation for child and program. Children not scheduled for Late Day or Sports Camps must be picked up by 3:10 pm or they will be moved at that time to the Late Day program and the family will be charged the Late Day fee. Children left beyond 5:40 pm will be moved to the Security Officer in Blaine, and charged a $50 late fee. Recurrent difficulty with this issue may be grounds for additional fees or suspension from the program.

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Seamless Schedule When choosing your child's schedule, please be mindful that children on campus must be in a program. A schedule could be structured with a two-hour opening in the afternoon, say, between Morning School and late afternoon Sports Camp, but this child would need to be picked up at the conclusion of the Morning class and returned to campus for the Sports Camp.

Fifth graders and up, who are expected to self-dismiss (see Dismissal), may not use such available time to congregate outside of a Summer Lab program in a manner that might interfere with operation of the program for the enrolled participants, nor may they remain on campus.

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Transportation Summer Lab will operate school bus service to and from the North Side of Chicago as done in 2007; click here for the North Side Bus enrollment form, and send it in with the appropriate payment and your registration form.

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Photographs & Video Recording The Laboratory Schools use images of students in its paper and electronic publications. Images are also used for promotional and archival purposes. These uses include the regular school academic program as well as all auxiliary, co-curricular, and extracurricular programs. Students are not identified. If you DO NOT wish to your child’s photo in any Lab Schools’ publication or on the web site, please put the request in writing to: David W. Magill, Director, University of Chicago Laboratory Schools, 1362 East 59th Street, Chicago, IL 60637.

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