Attendance

Daily attendance is important for all participants. Lasting friendships are forged over our summer season, and each day away can cut into the value your child receives from the program. Recognizing, nonetheless, that some absences are unavoidable, please be sure to notify Summer Lab via email here or via phone to the Summer Lab Office at (773) 834-7766 — this “hotline” is available 24 hours/day. Of additional importance for High School students taking classes for credit: your class will have an attendance policy that must be adhered to in order for you to receive credit. Typically this will require missing no more than two or three days, if that.

Registration and Payment

All registrations require a deposit of $300 at time of booking. Registrations and full payment are due by April 30th. Decisions will be made regarding under-enrolled activities at this time and classes may be withdrawn. After this date, however, classes and activities scheduled to run may still accept enrollment, although some classes may have reached their enrollment limits. Registration, whether on-line or via printed form, is not complete until signed documents, plus full payment and recommendation document, if required, are received at: University of Chicago Laboratory Schools, 1362 E. 59th St., Chicago, IL 60637. Incomplete registrations may be returned and no reservation held.

Prices for the various programs are reflected in the Summer Lab 2013 Price Guide.

Cancellation & Refund Policy

Requests for cancellation must be received in writing no later than May 10, 2013.  An administrative fee of $300 will be withheld from any refunds.

Confirmation

You will receive confirmation of your enrollment by May 15, 2013.

Enrollment

Summer Lab 2013 reserves the right to cancel under-enrolled classes.   If you have enrolled in a canceled class, you will be contacted on or about May 15, 2013 to discuss alternative course options.

Early Bird Special!

Enrollments received by April 12, 2013 may take a $100 credit off the total fee for their Summer Lab program, or 10% if fees are less than $1,000.

Early Day/Late Day

Early Day (7:30 am - 8:30 am) and Late Day (3:00 pm - 5:30 pm) programs offer students a safe, supervised environment to gather, rest, and play before and after summer programs. Please observe pick-up and drop-off times accurately; staff cannot look after children outside of these hours. Repeated difficulty working within this timetable may be grounds for dismissal from the program.  

Lunch/Snacks

Students in Summer Lab on Stage or Summer School (grade 2 and above) may purchase a lunch plan from Cafe Lab, the Laboratory Schools' cafeteria.  Breakfast, and bag-lunch options are also available.    For more information, please contact Ms. Rachel Brown, 773-702-0403, Brown-Rachel@aramark.com.  

Children may also bring lunch, snacks and drinks beginning the first day. Please pack foods that do not require refrigeration. Snacks will be provided for Nursery and Kindergarten classes as well as for Adventure Kids Day Camp, Sports Camp and Late Day enrollees.  Cafe Lab menus are peanut and tree nut free; given the potential severity of peanut/tree nut allergies amongst the school-aged population, Summer Lab, reserves the right to ask that you not send certain foods with your child for the life safety of our students.

Procedural Authorization & Agreement, Medical Treatment, Field Trip Permission, etc.

The registration form includes your release and hold harmless agreements as well as acknowledgement of the Laboratory Schools Standards of Behavior. Please be sure to complete all sections of the registration form and accompanying documents. Incomplete applications will be returned and no reservation will be held. Additional costs for field trips may be assessed to parents prior to the trips by way of notice distributed by classroom teachers or camp staff.

Additionally, while Summer Lab makes every effort to accommodate all children, the program will not accept children who are a danger to themselves or to others, or who are disruptive to the activities such that other participants’ enjoyment thereof is hindered. Persistent activity of this nature will be grounds for dismissal from the program. Parents and guardians are strongly urged to discuss with the Director any special conditions or circumstances regarding their child prior to registration.

AM-PM Transition

The Laboratory Schools cafeteria will be supervised from 12:30 pm until 1:00 pm daily for all students transitioning between morning and afternoon classes or morning classes and afternoon camp. Children grade 4 and below will be seen to their next activity. Afternoon-only students or campers may be dropped off in the cafeteria by parents or caregivers, or may go directly to their activity by 1 pm.

Swimming

K-4 summer school students registered for 6-week, Full Day programs will have swimming instruction unless field trips interfere with their scheduled swim time. Students should provide swimsuits, swim caps, and goggles and nose clips if needed. Please label or mark items clearly with your child's name.

Adventure Kids Campers swim three days/week; pool time includes instruction and free swim. Field trips may also include additional water activities.

Dismissal

Children entering grade 5 and higher are expected to dismiss themselves to their ride home or to their next activity, e.g., Sports Camp or Late Day. Children entering grade 4 and below must be met at the end of their day unless parents authorize in writing that the child may self-dismiss. Please see the appropriate section of the registration form. Please provide your dismissal instructions on your registration form.

Late Pick-Up

Late pick-up creates an unsafe situation for child and program. Children not scheduled for Late Day or Sports Camps must be picked up by 3:10 pm or they will be moved at that time to the Late Day program and the family will be charged the Late Day fee. Children left beyond 5:40 pm will be moved to the Security Officer in Blaine, and charged a $50 late fee. Recurrent difficulty with this issue may be grounds for additional fees or suspension from the program.

Seamless Schedule

When choosing your child's schedule, please be mindful that children on campus must be in a program. A schedule could be structured with a two-hour opening in the afternoon, say, between Morning School and late afternoon Sports Camp, but this child would need to be picked up at the conclusion of the Morning class and returned to campus for the Sports Camp.

Fifth graders and up, who are expected to self-dismiss, may not use such available time to congregate outside of a Summer Lab program in a manner that might interfere with operation of the program for the enrolled participants, nor may they remain on campus.

Transportation

Summer Lab will operate complimentary school bus service to and from the North Side of Chicago. The bus arrives at Lab by 8:30 am, and leaves at 3:10 pm, shortly after the 3:00 pm dismissal.   To register your child or children to use the bus, please fill out the North Side Bus Registration Form.

 

Personal Property

The Laboratory Schools assume no liability for participants' personal property.

 

Photographs & Video Recording

The Laboratory Schools use images of students in its paper and electronic publications. Images are also used for promotional and archival purposes. These uses include the regular school academic program as well as all auxiliary, co-curricular, and extracurricular programs. Students are not identified. If you DO NOT wish to your child’s photo in any Laboratory Schools’ publication or on the web site, please put the request in writing to: David W. Magill, Director, University of Chicago Laboratory Schools, 1362 East 59th Street, Chicago, IL 60637.